FAQ

Routine Tasks at the End of the Season

Under Development

Below are 'routine' tasks that the Administrator should do at the end of a season.

Save the standings

• Use Adminstrator:Tools-Standings to generate a pdf of the League standings.


• Save the pdf to your desktop. Name it in the format 2007.Redwood.Standings.pdf


• Upload the pdf via Adminstrator:Files-Upload. Upload it to the www/paststandings folder

Change Settings

• Go to Adminstrator:Options-Settings. Change the Setting = SeasonStart.


• Go to Adminstrator:Options-Settings. Change the Setting = ScheduleStart.


• Go to Adminstrator:Options-Shortcuts. Change the Shortcut = Schedule to have next year's dates (There may be a different Shortcut for Spring and for Fall)

Clean out the Notices Table

• Go to Adminstrator:Manage-Notices
  Notices are set to expire after the date they are no longer needed. Occasionally, during the season, a Manager will input a Match date incorrectly, say in the year 2208 instead of 2008. Though the Manager catches this error, there is still a Notice that will float around for 200 years. You should go in and check for these Notices and simply delete them.

Remove Records of Unassociated Players

• Search the Users Table for Users with Role=Player and NO Team affiliation. These Users should be have the Player Role removed. These Users should not be deleted as any historical data pointing to them (Audit Table for example) will become meaningless. Their Player Role should be removed because Coaches and Managers can see unaffiliated Players..


• Alternatively, use Administrator:Tools-UserPurge to search for Users with Role=Player and no links in the database. UserPurge tests each User via the UserLinkage Tool. This is computer time intensive and UserPurge can not be used on more than about 2000 records at a time. Your computer will sit there and hum for several minutes.

Post a What's New

• Indicate that the season is over and where people should go for next year or season

Close Incidents

• Go to Manage-Incidents and close all Incidents associated with the season. It is okay to indicate no action was taken.

Placements Table

• Go to Manage-Placements and use the criteria to make a list of no longer needed Placements. Typically this would be the Spring Placements at the end of the Fall season. Click on the symbol to delete the Placements. Caution this is irreversible.


• Go to Tools-Reset and use the Tool to Close all the Accepted Placements, to clear out all the Seeding Notes and to reset all the Discipline points. Caution this is difficult to undo.

Matches Table / MatchResultsTable

• Go to Manage-Matches and use the criteria to make a list of no longer needed Matches. Typically this would be the Spring Matches at the end of the Fall season. Click on the symbol to delete the Matches. Caution this is irreversible.


• Go to Manage-MatchResults and use the criteria to make a list of no longer needed MatchResults. Typically this would be the Spring Matches at the end of the Fall season. Click on the symbol to delete the Matches. Caution this is irreversible.


• Use the Administrator:Alerts for MatchResults and find MatchResults where TeamStatus<> 'Normal' and LeagueStatus='Normal'. Resolve these matches. Can markr LeagueStatus='LeagueNoted'.