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How to use Bulk Email - Step by StepPrintable

Step 1

Select one of the radio buttons in the first column. Your choices are:

  • Role
    This will give you EVERYONE in the entire database with this Role. Be careful, as this can be a lot of people.
  • Positions
    These are the people designated as Officers in the Clubs and Leagues and associated with a specific Club or League. Select Officers and/or Directors and combine with the Additional Specifications to target your email.
  • Parents, Players
    Use one or more of the boxes in Additional Specifications to target your email to a very select group of individuals. For example you can select just the players on a specific team or to all the Parents of boys teams.
  • Team
    First select Coach, Assistant Coach or Manager. then use one or more of the boxes in Additional Specifications to target your email to a very select group of individuals. For example you can select just Managers of District 1 teams playing in Redwood League in the GU12 Division.
  • Referee
    Use the referee availability criteria and the referee rank and ?????

Step 2

Write the Message. Enter a Subject and compose your email. See the Topic Bulk Email Data Elements for techniques to customize Bulk Email messages

Step 3

Choose which email to send the message to. Users can have more than 1 email address in their Profile. Again use caution in selecting ALL as then some Users will get multiple copies of your message.

Users have subscribed to Lists. Select a List if you desire and I don't know how the time delay works yet.

Select Show

Step 4

A list of the Users that meet the criteria comes up. You can unselect any name or names in this column. This list of names is a good check to see if you selected your criteria properly (are the number of names about the right number?) Look in the first column to get the number of recipients that matched your criteria.

Hit 'Send Email' off to cyberspace we go!